Purchasing Coordinator

The Purchasing Coordinator and Expense Report Auditor role will be an experienced procurement professional who is excited about customer service, supplier onboarding, and purchase requisition management.  They will support the Accounts Payable Team, which is responsible for global invoice processing and payments. This role will ensure that all purchases via the requisition process and expense reporting process comply with Sox documentation and Rubicon Project policies and procedures.

The highlight of the Purchasing Coordinator role includes; the review of purchase order requisition for completeness, including proper sign off approvals, quotes and contracts.  They will also be responsible for confirming final general ledger coding, working closely with GL Accountants and FP&A to ensure accuracy.  In addition the role with audit and process US and international employee expense reports through Concur.

Key Objectives:

Purchasing

  • Manage purchase order process from requisition approval to receipt ensuring efficient and adequate flow of goods and services
  • Collaborate and communicate effectively with GL Accountants and FP&A to ensure proper coding
  • Maintain, update and provide reporting for Purchase Orders
  • Manage Purchasing mailbox – send request for more information, resolve problems and maintain communication with suppliers

Supplier Onboarding

  • Onboard suppliers; ensure that w-9 info and contact info are completed properly
  • Review vendor master files monthly for W-9 information and confirm reporting fields are correct

Expenses

  • Administration of Concur Expense reporting program
  • Audit US credit card expenses

Qualifications:

  • Bachelor’s degree (B.A./B.S.) or related professional training.
  • 2-3 years of general accounting, accounts payable or purchasing experience
  • 1 year plus Concur expense report auditing experience. Preferred but not mandatory
  • Attention to detail
  • Exceptional written and verbal communication
  • Must be able to work in a fast paced environment with constantly changing priorities with enthusiasm and urgency
  • Experience using Oracle or one the big 3 ERP systems
  • Ability to manage priorities and workflow
  • Intermediate Excel Knowledge
  • Excellent customer services skills
  • Detail-oriented, self-motivated and able to respond quickly to a fast-moving and ever-changing environment

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