CITY OF CARSON
invites applications for the position of:
ADMINISTRATIVE SPECIALIST
SALARY:
$28.47 – $36.33 Hourly
$4,935.00 – $6,297.00 Monthly
OPENING DATE:
07/24/17
CLOSING DATE:
08/07/17 06:00 PM
THE POSITION:
Job Summary:
Under general supervision, conducts studies and analysis of operations in a large division or small department in order to solve problems of budget, organization, program, procedure, manpower utilization, capital projects or equipment as staff support to a higher level. Though positions allocable to this class have access to the advice of a higher level manager, incumbents of these positions are expected to independently develop and proceed through the methodology of studies and prepare recommendations for the solution of problems in situations requiring them to consider the advantages and disadvantages of several alternative solutions.

ESSENTIAL DUTIES:
(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)
Designs and independently completes various types of studies including collecting, compiling and analyzing various types of data, developing recommendations, and writing reports.
Prepares and monitors budget and expenditures; develops and implements operational procedures for the unit to which assigned.
Assists in the administration of service contracts to assure compliance.
Evaluates the impact of new and revised programs on the objectives of the unit and the unit’s budget.
Researches and prepares grant proposals.
Provides information to and consults with the public.
Monitors maintenance of office files and records.
Drafts and prepares official correspondence.
Requisitions supplies, services, and equipment.
Assists in preparing specifications for material, equipment and services.
May train and supervise lower level staff.
May apply knowledge of data processing systems to procedures of the work unit; assists in the preparation of the unit’s budget; maintain effective liaison within the department, with other departments, and other agencies.
Represent the division at interdepartmental meetings, with outside agencies, and with vendors.
Performs related duties as required.

QUALIFICATIONS:
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
Education and Experience:
Graduation from a recognized college or university with a baccalaureate degree in an occupational related field or equivalent and one (1) year full-time paid experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.
Knowledge of:
Computers and related software applications.
Research and analytical methods.
Methods of report presentation.
Basic budgeting practices.
Basic purchasing practices.
Basic personnel principles.
Office Management practices.
Department or division policy and procedure, including safe working environments.
Skill and Ability to:
Compile, analyze and evaluate data.
Communicate effectively orally and in writing.
Meet approved minimal physical and medical standards.
Establish and maintain effective working relationships with others.
Legally operate a motor vehicle in the State of California.

WORKING CONDITIONS:
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:
Require vision (which may be corrected) to read small print.
Perform work which is primarily sedentary.
Is subject to inside environmental conditions.
SELECTION PROCESS
Applications will be screened and evaluated for relevant training and experience. Only those applicants determined to be among the most qualified may be invited to participate in the selection process which will consist of a written examination, weighted 50%, and an oral examination, weighted 50%. Applicants must achieve a 70% or above on both segments of the examination to be placed on the eligibility list. An eligibility list will be established in accordance with the City’s Personnel Rules, Rule VI, Employment List Procedures.
OTHER INFORMATION
The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) 952-1736.
The City of Carson has an agency shop agreement with the Carson Professionals and Supervisors Association (CPSA); therefore, the payment of union dues or an agency fee to CPSA is a condition of employment.
APPOINTMENT
Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests. All new employees are required to take a loyalty oath.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.
IMPORTANT NOTICE: THIS POSITION IS OPEN, INTERNAL AND PROMOTIONAL.
CURRENT CITY OF CARSON EMPLOYEES
Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.
APPLICATIONS MAY BE FILED ONLINE AT:
http://ci.carson.ca.us
701 E. Carson Street
Carson, CA 90745
(310) 952-1736
Position #17-00011
ADMINISTRATIVE SPECIALIST
KM
ADMINISTRATIVE SPECIALIST Supplemental Questionnaire
1. What is your highest level of education?
High School/GED
Some College
AA/AS Degree
Bachelor’s Degree
Bachelor’s plus additional units
Master’s Degree or above
*
2.
How many years of experience do you have with administrative support?
None
1 to 2 years
3 to 4 years
5 or more years
*
3.
Do you have experience with data collection, analysis and report writing for your employer?
Yes No
*
4.
Please explain your experience with data collection, analysis and report writing in detail below.
*
5.
Explain a time when you had to make an unpopular recommendation to management. What was the situation and your recommendation? Explain in detail how you arrived at your recommendation and the resolution.
*
6.
Are you a current City of Carson employee?
Yes, I am a part-time employee.
Yes, I am a full-time employee.
No, I am not a current City of Carson employee
* Required Question